Registered Office Change – Company
A company may need to change its office. MCA has provided a specific procedure to change the address.
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Registered Office Change – Company An Overview
The registered office of a company serves as the designated location for all official communications related to the company. In addition to the registered office, a company may establish a corporate office, administrative office, branch office, factory, or other facilities. However, it is only the registered office that is required to be registered with the Ministry of Corporate Affairs. Other offices or additional locations may be established by a company without the need to inform the Registrar of Companies (ROC).
The registered office also establishes the company’s domicile, indicating its state of incorporation. The state or location of the registered office determines the specific Registrar of Companies (ROC) to which the company must submit its registration application. Any changes to the address of the registered office must be communicated to the Registrar of Companies (ROC) within a period of 15 days.
Registered Office Requirement during Company Registration
uring the incorporation of a company, it is essential to specify the registered office and provide supporting documentation. Generally, the following documents are required to be submitted when declaring the registered office of a company at the time of incorporation:
- Electricity Bill / Water Bill / Property Tax Receipt
- No-Objection Certificate (NOC) from Landlord for Registered Office
- Rental or Lease Agreement between the Landlord and the Company
It is essential to ensure that the name and address listed on the electricity bill, water bill, or property tax receipt correspond precisely with those on the NOC Certificate from the landlord and the Rental Agreement. Additionally, it is important to note that a company’s registered office cannot be situated on vacant land or in a building that is under construction. However, there is no stipulation that the registered office must be located in a commercial or industrial property; it may also be established in a residential property.
If a company has not designated its registered office at the time of incorporation, the Companies Act of 2013 allows for the declaration of a temporary address. Subsequently, the company is required to officially declare its registered office by submitting Form INC 22 within 15 days following its incorporation.
Registered Office Change
Upon the declaration of a Company’s registered office through the submission of INC 22, any subsequent modifications to the registered office must be communicated to the Registrar of Companies (ROC). Any alteration of the registered office address within the same locality of a city, town, or village must be reported within a period of fifteen days by submitting the requisite forms. In instances where the registered office is relocated beyond the local boundaries of any city, town, or village, such a change necessitates the approval of a special resolution by the Company. Furthermore, if the registered office is to be transferred from one ROC jurisdiction to another, the change must receive the endorsement of the Regional Director of the ROC. For additional details regarding the process of changing a Company’s registered office, please refer to IndiaFilings.
Rule 27: Notice and verification of change of situation of the registered office
The notification regarding the alteration of the registered office’s location, along with its verification, must be completed using form INC 22, accompanied by the requisite fees, and submitted alongside the aforementioned form. The necessary documents and the procedure for their verification are outlined in sub-section (2) of section 12. To confirm the registered office of the company, the relevant documents must be attached in the specified format to form INC-22, applicable both at the time of incorporation and whenever there are modifications to the registered office. The documents required for verification, contingent upon the ownership status, are listed below.
It is necessary to attach copies of the utility bills specified below in all aforementioned instances. These bills must display the name of the company along with the address intended for use as the registered address of the company. Additionally, the bills should not be older than two months.
- Mobile phone bill
- Telephone bill
- Electricity bill
- Gas bill
The organization is required to adopt specific resolutions, including both the special resolution and the board resolution.
Special Resolution – This resolution must be approved during a general meeting if there is a desire to relocate the registered office to a location outside the local jurisdiction of the current city, town, or village where the office is situated.
Board Resolution – A board resolution is required to grant the director the authority to sign and submit form INC-22.
Legalixo Support in transitioning a Registered Office Change – Company
- Purchase a Plan for Expert Assistance
- Add Queries Regarding the conversion
- Provide Documents to Legalixo Expert
- Complete all other required Actions
- Get your work done!
Registered Office Requirement during Company Registration
uring the incorporation of a company, it is essential to specify the registered office and provide supporting documentation. Generally, the following documents are required to be submitted when declaring the registered office of a company at the time of incorporation:
- Electricity Bill / Water Bill / Property Tax Receipt
- No-Objection Certificate (NOC) from Landlord for Registered Office
- Rental or Lease Agreement between the Landlord and the Company
It is essential to ensure that the name and address listed on the electricity bill, water bill, or property tax receipt correspond precisely with those on the NOC Certificate from the landlord and the Rental Agreement. Additionally, it is important to note that a company’s registered office cannot be situated on vacant land or in a building that is under construction. However, there is no stipulation that the registered office must be located in a commercial or industrial property; it may also be established in a residential property.
If a company has not designated its registered office at the time of incorporation, the Companies Act of 2013 allows for the declaration of a temporary address. Subsequently, the company is required to officially declare its registered office by submitting Form INC 22 within 15 days following its incorporation.
Registered Office Change
Upon the declaration of a Company’s registered office through the submission of INC 22, any subsequent modifications to the registered office must be communicated to the Registrar of Companies (ROC). Any alteration of the registered office address within the same locality of a city, town, or village must be reported within a period of fifteen days by submitting the requisite forms. In instances where the registered office is relocated beyond the local boundaries of any city, town, or village, such a change necessitates the approval of a special resolution by the Company. Furthermore, if the registered office is to be transferred from one ROC jurisdiction to another, the change must receive the endorsement of the Regional Director of the ROC. For additional details regarding the process of changing a Company’s registered office, please refer to IndiaFilings.
Rule 27: Notice and verification of change of situation of the registered office
The notification regarding the alteration of the registered office’s location, along with its verification, must be completed using form INC 22, accompanied by the requisite fees, and submitted alongside the aforementioned form. The necessary documents and the procedure for their verification are outlined in sub-section (2) of section 12. To confirm the registered office of the company, the relevant documents must be attached in the specified format to form INC-22, applicable both at the time of incorporation and whenever there are modifications to the registered office. The documents required for verification, contingent upon the ownership status, are listed below.
It is necessary to attach copies of the utility bills specified below in all aforementioned instances. These bills must display the name of the company along with the address intended for use as the registered address of the company. Additionally, the bills should not be older than two months.
- Mobile phone bill
- Telephone bill
- Electricity bill
- Gas bill
The organization is required to adopt specific resolutions, including both the special resolution and the board resolution.
Special Resolution – This resolution must be approved during a general meeting if there is a desire to relocate the registered office to a location outside the local jurisdiction of the current city, town, or village where the office is situated.
Board Resolution – A board resolution is required to grant the director the authority to sign and submit form INC-22.
Legalixo Support in transitioning a Registered Office Change – Company
- Purchase a Plan for Expert Assistance
- Add Queries Regarding the conversion
- Provide Documents to Legalixo Expert
- Complete all other required Actions
- Get your work done!
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